Position Overview:

As an Accounts Assistant (Payments Team Specialist), you will manage the weekly, bi-weekly, or monthly payment runs for multiple clients. You’ll liaise with clients to determine which payments need to be processed, handle supplier payments via the payment portal, and ensure that VAT payments are processed on time. Additionally, you’ll maintain critical supplier bank details, ensuring accuracy and vigilance to prevent fraud.

This is a critical role for ensuring smooth payment processes and building strong relationships with clients by delivering accurate and timely service.

Key Responsibilities:

• Payment Runs: Prepare and process client payment runs (weekly, bi-weekly, or monthly), ensuring all payments are completed accurately and on time.
• Payment Portal Management: Use the payment portal to manage both supplier and VAT payments, uploading payment files and seeking internal approvals.
• Client Communication: Reach out to clients for payment funding or handle it directly when bank access is available.
• Bank Detail Management: Maintain and update the “Master Bank Details” spreadsheet, ensuring accurate and up-to-date supplier bank details to minimize fraud risk.
• Inbox Management: Monitor and maintain the Payments Team inbox, ensuring all queries and requests are handled promptly.
• Verification Process: Verify supplier bank details by adhering to strict internal processes to prevent fraud or errors.

Qualifications and Requirements:

• Experience: Previous experience in Accounts Payable (AP) or handling supplier payments is highly desirable.
• Knowledge: Familiarity with Xero is beneficial, but not essential.
• Attention to Detail: High levels of accuracy and diligence, especially when handling sensitive payment information.

Skills:

• Excellent communication skills, both verbal and written, to liaise effectively with clients and internal teams.
• Ability to confidently prioritize your workload and manage multiple deadlines with ease.
• A positive, can-do attitude, with the ability to work efficiently under pressure.
• Highly organized and methodical, with the ability to follow structured processes and procedures.
• Quick learner, adaptable, and able to problem-solve when necessary.